MINUTES of the Meeting of Wivenhoe Town Council held in the
Council Chamber on Monday 19 April 2010.
Present: The Town Mayor,
Cllr. N. Lodge (Chairman), Cllrs: C. Liddy, A. Vaughan, B. Sinclair, F.
Richards, M. Iacovou and P. Kraft.
Borough Cllrs. S. Ford
and A. Quarrie County Cllr. J. Young
Peter Kay, Public Transport Representative
Roger Mallett and Andy Crawford (Members of the public)
A. Stinson (Town Clerk)
Cllr. J. Chapman, Mayor of Brightlingsea and two members of Brightlingsea
Town Council. (guests)
APOLOGIES FOR ABSENCE.
Apologies for absence
were received from Cllrs. K. Rogers, D. Purdey, C. Fox and R, Needham,
Borough Cllrs. J. Manning and M. Cory. An apology had also been received
from Mr. B O’Dell.
2. MINUTES. RESOLVED that
the Minutes of the Meeting of the Town Council held on 15 March 2010 be
confirmed and signed as a correct record.
MATTERS ARISING FROM THE MINUTES.
POINTS RAISED BY MEMBERS OF THE PUBLIC.
Chairman’s consent Mr. Andy Crawford addressed the meeting about the land
behind Rectory Road which had recently been put up for sale. Mr. Crawford
asked if the Town Council could look into ways of securing this land for
Wivenhoe. Members thanked Mr. Crawford for his concern and in principle
were in agreement with him. Cllr. Young said that there were grants
available for Community Orchards. The matter would be discussed at the end
of the meeting.
REPORTS FROM MEMBERS OF THE COUNTY AND BOROUGH COUNCILS.
County Council: Cllr. Young reported that she had
met with a couple of Town Councillors and Ray Smith of ECC Highways to look
at an alternative scheme for parking at Vine Parade. Consultation had
started on the pull-in areas in The Avenue; the VAS at Rectory Road was
making slow progress as there had been technical difficulties; concerning
the request for a bus shelter at Rectory Road on the Brightlingsea bound
side Cllr. Young asked if the Town Council had taken this up yet with
Adrian Summons of ECC Highways. Town Clerk responded that this had not been
done yet as more information was needed on where the bus shelter was to be
sited due to the pavement on Rectory Road being quite narrow. By the
entrance to La Farge on Rectory Hill was put forward as a better site and
this would be looked at to see if it was feasible for a bus shelter to be
Borough Council: Cllr. Ford had nothing to
report, other than that there were to be no wheelie bins in Wivenhoe,
following the consultation. Cllr. Young added that CBC was carrying out a
pilot in some areas for a food waste scheme.
had submitted a written report stating that he had been dealing with the
situation at the Football Club; Ward boundaries and DDA access to Polling
Quarrie congratulated the Town Council on their latest leaflet, which was
being distributed by Town Councillors to all residents in Wivenhoe. Cllr.
Quarrie said that she had been pressing for pavement repairs to the Dene
Park Estate, which had been on the waiting list for nearly four years now.
Transport Representative. Peter Kay circulated a
report which was very informative. He said that he would visit Cllr. Rogers
for details of contacts regarding policing and parking issues on the date of
the May Fair. Regarding the Rail Franchise letter a response had been
received to the Town Council’s letter.
6. COMMITTEE REPORTS.
Minutes of the meeting of the Planning Committee held on 30 March were
received and noted. Hearings on the LDF were currently taking place and
Cllr. Fox was attending where possible.
b) Section 106 Working Party (Cooks’): Cllr. Liddy reported that the
Town Council was still awaiting a response from solicitors to several
outstanding issues. The Working Group had held their first meeting and Cllr.
Sinclair reported that he had contacted Taylor Wimpey about several issues
and was awaiting their response.
Centre: Cllr. Lodge reported that the PCT had put
everything on hold until the General Election was over.
Registry: Cllr. Liddy reported that all of Town
Council owned pieces of land had now been registered and that as a
requirement for Asher Prior Bates a Client Care Prospectus needed to be
signed. AGREED that Cllr. Cyril Liddy be authorized to sign the Client Care
opposite Millfields School: Cllr. Liddy reported
on this piece of land, which was owned by Elmstead Parish Council and
subject to a covenant by developers that the land is to be maintained as
Public Open Space. It has recently come to the Town Council’s attention that
Elmstead Parish Council now seek to have the covenant removed and concern
was expressed that Elmstead Parish Council should, by rights, advertise this
fact to the general public. The matter would be discussed by the Town
Council at their Planning meeting the following evening.
6.2 Personnel Committee. The meeting scheduled for 14 April was
cancelled due to too many members being absent. The date of the next
meeting would be re-arranged.
6.3 Finance and Administration Committee.
of the system of Internal Audit (Annual Governance Statement)
In accordance with the Accounts and Audit Regulations 2003 the system of
internal audit and the Annual Governance Statement was reviewed by the Town
Council. The Town Council were entirely satisfied that all aspects of the
Town Council’s financial controls were thoroughly inspected and tested under
the current internal audit arrangements and it was Proposed by Cllr.
Richards, seconded by Cllr. Kraft and RESOLVED that the Annual Governance
Statement be approved and signed.
6.4 Best Value Committee
Draft notes of meeting held on Monday 12 April were received and noted.
7. WORKING PARTY
7.1 William Loveless
Hall Working Party:
a) Notes of the meeting held on Thursday 18 March were received.
Town Clerk to further research concerning better spotlights in the Wyvern
7.2 Estates (General Amenities & Landscaping) Working Party.
a) Notes of the
Meeting held on 6 April were received. Town Clerk to find out from CBC
about the time limit on a
skip which had been in the High Street since before Christmas.
[post-meeting note – skip removed following day]
Wivenhoe Wood Working Party: Nothing to report.
Minibus Working Group.
The Minutes of the Mini-bus Working Group meeting were
received and noted.
reported the balance at the end of the year to be £22,782.33.
Sinclair reported that although there had been some further repairs to the
rear heater hoses the garage had given the vehicle a good report.
7.5 Youth Facilities Working Party.
Cllr. Richards reported that she would be going to visit the
new Youth Council when they were formed and invite them to a Council meeting
at a future date.
Individual Proposals or Reports:
Mayoral Activities: Cllr. Lodge reported on attendances at the
following: visit to Cubs and Scouts at the Scout and Guide Hall on 16
March; Colne Barrier Open Day on 18 March; Riverbank clean-up on 21 March;
Wivenhoe Society AGM on 24 March; Wivenhoe Luncheon Club on 25 March; Book
Launch of Martin Newell’s new book on 1 April; Sprat and Oyster Supper at
Brightlingsea; Reception to mark the Launch in Essex of the EACHSA
(Educational Aid for the Children of South Africa) Trust on 16 April. To
date Cllr. Lodge said he had attended 106 events during his term of office.
Community Safety and Police Matters: Cllr.
Kraft reported that she would contact Cllr. Rogers and obtain details of
the new Chair of the Community Safety and Neighbourhood Watch Group. Cllr.
Sinclair reported that thefts from boats in Wivenhoe was still an issue but
the local Police were unable to follow this up as it was a matter for the
report: Cllr. Kraft reported that the next
meeting was to be held on 18 May 2010 at the Council Chamber.
8. TOWN CLERK'S
Burial Grants and approval of memorials.
Clerk reported that one Burial Grant had been issued and one memorial had
been approved since the last meeting. One burial had taken place.
NALC/EALC Communications. DIS
communications and April monthly communications and newsletters from both
NALC and EALC were both available in office for members to read.
Tenancy Allocations/Changes from Colchester Borough Council.
General: The Town Clerk reported that grass-cutting had begun in all
Town Council owned areas. The goalposts on the KGV field had been taken down
for refurbishment and repainting and it was hoped that during this period
the pitch would be left to rest and re-seed. Most of the seats on the Quay
had been taken in, re-coated and put back and a letter of thanks received
from the Nottage Institute. Several areas had suffered from graffiti and
most had been removed, apart from that on the new bus shelter in Belle Vue
Road which was difficult to eradicate. The groundsmen had assisted the newly
formed Wivenhoe Bloomers in the re-planting of the boats in front of the
William Loveless Hall. Painting had also been carried out in the main hall
and corridor of the William Loveless Hall. The number of visitors to the
Council Offices for the month of March totalled 155.
graffiti the Mayor of Brightlingsea advised that they had the same problem
in Brightlingsea but had taken photographs of the graffiti to the Colne
School and the artist had been identified.
9.1 Current Financial Report
The March spending and income Report was received and noted
Town Clerk reported the end of year balance to the bank at £103,188.09.
2009/2010 Audit of Accounts: The appointment of
John Turner as the Town Council’s Internal Auditor, as per last year and the
appointment of Wayne Rickard of the Audit Commission as the Town Council’s
external auditor for the financial year 2009/10 were both Approved.
List of cheques numbered 503303 -503330
drawn since the last Town Council Meeting was approved and
List of Payments made from the Imprest Account since the last Town Council
Meeting was approved.
Motions Under Standing Orders Recommending
9.5 Appeals for Financial
a) A request towards set-up costs had been received from
Cllr. Lodge advised that he would be donating £200 from the
Mayor’s Charity to Helping Hands. AGREED that the Town Council contribute a
further £50 towards the set-up costs of Helping Hands.
10. NEW BUSINESS.
Consultation on proposal to move to whole Council
elections. After discussion members agreed with the proposals.
Public consultation: The Edith Borthwick School and Southview School
noted receipt of a copy of the consultation document on amalgamation of the
two schools onto a new site at Springwood Drive, Braintree.
Wivenhoe Regatta: The request for Town Council to
arrange for delivery of portaloos as per last year for the Regatta on 17
July 2010 was Agreed.
A letter had been received from the Chair of QRRA
asking if information on planning and other local government matters could
be forwarded not only to the QRRA but to all four resident’s associations in
the town. Town Clerk to respond that email addresses of the associations
would be needed in order for this to be carried out. Information is
regularly posted on the Town Council noticeboards, web-site and the Library.
Also to be discussed at Planning.
Cllrs. Kraft and Richards to attend an EALC course on Law and Procedures on
Friday 23 April 2010 at Dunmow.
Notices. Members noted the following:
Wivenhoe Town Annual Cricket Match – Wednesday 14 July
commencing at 6.00pm - Teams needed and contributions to buffet.
Bodies (Admission to Meetings) Act 1960
that, by virtue of the provisions of Section 1 (2) of the Public Bodies
(Admission to Meetings) Act 1960, the public be excluded during discussion
of the next item on the grounds that publicity would be prejudicial to the
public interest by reason of the confidential nature of the business to be
sale behind Rectory Hill.
discussed this further. All members were in agreement that the Town Council
should express its interest in the sale of this land to the Estate Agents,
subject to a full survey of the ground being carried out. The matter would
be discussed further at the meeting of the Planning Committee the following
closed at 9.05pm.